Jump to content
HomeInstructions

Booking meeting rooms

Booking meeting rooms

Instructions on how to book a meeting room

As a student or employee at AAU, at can be necessary to book rooms for meetings, group work or laboratories. Here you get an overview of how to book rooms at AAU.

Booking meeting rooms

Instructions on how to book a meeting room

As a student or employee at AAU, at can be necessary to book rooms for meetings, group work or laboratories. Here you get an overview of how to book rooms at AAU.

Access to booking of meeting rooms

For rooms that can be booked through the Outlook calendar or via webmail.aau.dk, the following applies:

  • The room is either configured so that everyone can book it, or only a specific group of employees or a department/institute can book it.
    • The department or faculty that owns the room determines who is allowed to book it.
  • Alternatively, an approver may be assigned to the room and can choose to either approve or reject booking requests.
    • A room is not considered booked until the request has been approved.

How can the above settings be changed?

If you would like to be added as an approver for a room, or if you wish to change who is allowed to book a room that does not have an assigned approver, please contact IT Support here. Please note: Any such change requires written approval from your immediate manager or from a person who is already designated as an approver for the room before the change can be made.

How to book rooms

I cannot find a specific room?