• Open Outlook 
• Choose Calendar 
• Click New meeting 
• Click on the tab Planning assistant 
• Click Add participants 

The participants will be added to your planning assistant as mandatory participants. 

• Click Add rooms 

Add the room you wish to use for your meeting. It will then be added to the planning assistant under Resource. You can add more rooms here to check whether they are available or not, once you have found the room you want to book, remove the ticks from the other rooms. 

• Click Send

You have now booked a meeting room via Outlook. 

• Log on to mail.aau.dk 
• Click on the menu in the upper right corner 
• Choose Calendar 
• Click New 
• Fill out the fields so that they suit your meeting 
• To the right in the window under Persons, you can search for the room you need to use  
• Click Send 

You have now booked a meeting room via Webmail. 

First check how you have searched for the room. Rooms are created with abbreviations and can therefore not be found in Webmail if you search for the full address. For example, if you are searching for rooms at Kroghstræde 3, try writing KST3 instead. 

You may experience that the room you are searching for is not made available for booking via Webmail or Outlook. 
 
If you think it should be available, you can need to create a case in the Serviceportal.

All auditoriums and seminar rooms must be booked through the booking system Webbook