It Services

Video and podcast

How to borrow a trolley

To borrow equipment, you can contact vbn@aub.aau.dk as an employee and make an agreement. The suitcases can then be retrieved at Kroghstræde 1, 2.007, where we take care of borrowed equipment. For a start, the suitcases can be borrowed for one month at a time. If the equipment is to be used in Esbjerg or Copenhagen, then contact the email address mentioned above as well.

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    General Guidelines

    If you, as an employee, are considering producing a podcast or a video, you need to be aware of some conditions before you begin.

    Use of Devices

    Only AAU equipment may be used for recording and processing data (telephone, tablet, camera, etc.). AAU has equipment for both podcast production and videos.

    statement OF CONSENT AND duty of DISCLOSURE

    Before recording, you have a duty to notify and collect consent from all participants that must be respected, as images and names are personal data. A consent statement template can be downloaded here. The AAU Handbook has a practice regarding statements of consent for the communication area on this page. Below, the main things are highlighted.

     
    Collection

    If consent is not collected digitally, both the consent giver and the consent collector must have a copy of the statement of consent.

     
    ARCHIVING

    Obtained consent statements containing personally identifiable information (name, email, or telephone number) must be stored in Workzone, and paper versions must be shredded.
    Naming documents in workzone: [filename of picture/video/audio]-[purpose]-[date-ddmmyy)]-[name of person]. E.g.: presentation video makeitreal- presentation of arrangement - 070319-HeleneJensen.

     
    COPYRIGHT

    The Copyright Act must be followed if video, music, or audio clips are reused in production. Read more on this page.

    Web accessibility

    In short, the Web Accessibility Act is about web productions being accessible to people with disabilities. This includes video and podcast materials produced on AAU. Production of video and audio available e.g. on moodle is also included

    Video and audio published before 23 September 2020 are exempted.
    Otherwise, the instructions on this link also apply.

     
    additional information

    In addition, there is a social-media policy for corporate SoMe profiles. It can be found here. Also, keep in mind that legislation regarding public recording may vary from different countries.

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    Contents of the trolleys

    VIDEO-TROLLEY

    Camera (Panasonic HC-V800) 

    • With SD-card on 256GB inside
    • Camera charger
    • USB for USB-mini stick (for data transfer from camera to computer) 
    • User manual 


    Camera stand (Velbon EX-630) 
    Standard PC with charger and the video- and audio editing programs Camtasia and Audacity 
    Wired socket (3m)
    Placement instructions (for suitcase) 
    Headset/headphones (Sennheiser HD 65 TV) 
    Microphone kit (Rødelink filmmaker kit) consisting of:

    • Recipient marked "RX" 
    • Transmitter marked "TX" 
    • Microphone with AUX output
    • AUX to AUX-stick 
    • User manual for recipient/RX 
    • User manual for transmitter/TX 
    • Small bag containing: Windscreen (fur), foam cover (typically on the microphone), extra "hot shoe mount" for mounting the transmitter.

    Placement instructions (for trolley) 

    Note: It is possible to borrow LED panels for additional lighting. A suitcase contains three light panels.

     

    PODCAST-TROLLEY

    Headset/headphones (Sennheiser HD 65 TV) 
    Microphone kit (Røde NT-USB) consisting of: 

    • Microphone with protective foam
    • Microphone stand
    • Long wire USB-stick (microphone to USB, to connect to the computer) 
    • User manual 

    Standard PC with charger and the audio editing program Audacity 

    Wired socket (3m)
    Placement instructions (for trolley) 

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    Tips for the best outcome

    Make sure that you comply with the general guidelines.
    Be clear about the purpose of the product and the target audience. It is a good idea to write this down and keep it in mind when deciding how to produce your product. If you are making a video, you might want to draw a storyboard.

    If you are making a podcast, keep notes, or make an outline of topics to ensure a common thread, and to avoid empty words. This advice from CDUL might help you. At the same time, it is a good idea when making a video to talk using keywords instead of doing a rehearsed speech. It can easily seem unnatural and not as fluid. Instead, consider filming the video as an interview and cut out the questions afterwards.

     

    PODCAST 

    1. Minimize background noise

    Sit in a room where you are alone and cannot hear colleagues talking or the coffee machine in the background. Also, check that e.g. the chair does not creak and that your phone is on silent. If there is a lot of reverb, you can use a cloth to cover yourself and the microphone while recording.

        2. Make a test recording.

    Make a test recording to assess whether the sound is good enough before you start.

    VIDEO PRODUcTION

       1. Be aware of the cropping

    Make sure not to show too much air above heads, but also not to be too close. It is a good idea to place the person in the image based on the golden section, vertically and horizontally. The person should be placed on one side of the image, and the eyes in the top half of the image.

       2. Avoid mixing lights

    Mixing lights appear when the yellow light from e.g. an indoor lamp blends with the blue light coming from the windows. This can be avoided by removing one of the light sources, either by turning off the light in the room or by covering the windows. If the image becomes too dark, you can use LED-panels that match your chosen light source, either warm or cold.

       3. Remember depth.

    It is a good idea to have something in the background instead of placing the person in front of a white wall, as this will create depth in the picture. However, make sure that the background does not dominate and disrupt the image. Clutter and disruptive elements can easily appear, so it is a good idea to clean up the background area before filming.

       4. Make a test recording

    If you make a short recording and watch it on a computer right away, you will have the opportunity to check if everything is working as it should. If something does not work, try going through the setup from scratch.

       5. Consider the clothing

    Avoid red clothing as it has a tendency to “bleed” and blurring the edges. Clothing with stripes can make a distracting wavy pattern on the receiver’s screen when you move.

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    Equipment setup instructions

    VIDEO-TROLLEY
    Tripod

    On top of the stand sits a plate with a thread. It can be taken off and on the tripod by tilting the stick, as in the first picture. Remove the plate to make it easier to mount under the camera. Also, make sure that your tripod is level.

    CAMERA

    On the left side of the camera, you will find a screen that can be unfolded, and below it, you can find three important things: the power button, the play media button, and the input to the SD card.

    On the right side of the camera, you will find the record button and the input for headphones, so you can check the sound in the videos on the camera. At the bottom of the camera, close to the lens, is the input for the microphone plug, hidden under a flap that you can push down.

    MIcrophone

    The microphone set consists of two parts: A microphone to sit on the person speaking in the video (marked "TX"), and a transmitter to sit on the camera (marked "RX").

    Make sure the microphone parts are turned on, that they are charged, and are set on the same channel. The transmitter will display both "RX" and "TX" on the screen after they have connected. If there is no connection, try re-setting the microphone parts to the same channel so they can re-connect. If it still does not work, you can pair the two parts. This is done by opening to the back where the batteries are sitting and pressing the red button for a few seconds. Do this on both parts at the same time.

    The microphone placed on the person in the picture should preferably not be visible. If you are outside or in a windy place, mount the small windscreen on the microphone head to remove the noise. You should not use the wind cap inside, as it removes some of the sounds on the recording.

    The transmitter can be mounted on top of the camera if you open the small gate on top of the camera. By using the AUX connecter, you can now connect the transmitter to the camera. Use the input in front of the camera on the right side.

    For further introduction to the microphone set, you can watch this video.

     
    light panels

    The panel is switched on by inserting the plug into the back of the panel and the socket. The button between the two knobs must be set to "XLR Input". The knobs are used to set the brightness. It can be set between 0 and 100, with 100 being the highest level. The button on the left marked "3200°K" gives a yellow and warm light, which is typically good at supplementing inside lighting from lamps, and the button on the right marked "5600°K" gives a cold, white light, which can be used for e.g. studio recordings or extra lighting mixed with sunlight.

    PODCAST TROLLEY

    When assembled, the microphone looks like this. The USB stick is connected to the computer, and you can now start recording in Audacity. For more information about the program, read this. 

    To connect the headphones, plug it into the AUX input on the right side of the microphone. You can adjust the audio source for the headphones on the button right above. If you only want to hear your speech, you can turn it to the microphone icon. If you only want to hear the sound from your computer and not the microphone, you can turn it to the computer icon.

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    Editing the material

    VIDEO-TROLLEY

    Transferring files from camera to computer

    In the trolley, under the camera, there is a USB for the mini-USB connector. The mini-USB-stick can be connected to the camera when the screen is unfolded. The input is the one closest to the screen. When you insert the USB connector into your computer, you can find the contents of the SD card on your computer and move it to, for example, a folder on your computer's desktop and edit the material from there.

    Editing video material

    To edit video, use Camtasia. Below you will find a few guides enabling you to make a simple video.

    First video:

    Second video:

    Third video:

    Fourth video:

    Information and instructions about AAU's design on video can be found here.

    Additional guides can be found on Camtasia's own page or through these guides on YouTube.

     
    Storing finished video

    The finished material must be stored on Panopto, which you can access on this page by using your AAU mail. Your video can be uploaded in your own private folder called "My Folder" by pressing the "create" button to the right of the search box. You can find Panopto guides here.

     
    PODCAST-TROLLEY

    For editing and recording podcasts, Audacity can be used. You can find guides on how to use the program below. These two guides will provide basic knowledge about editing a podcast.

    First video:

    Second video:

    Additional guides can be found on Audacity's own page or via guides on YouTube.

 

Videotrolley

PODCASTTROLLEY