AAU It Services

Guests in MS Teams

Guests (externals) invited to an MS Teams meeting created in Outlook or the calendar in the MS Teams app

  • Only employees and students at Aalborg University can call a meeting in Outlook or the MS Teams app.
  • Here, guests (externals) can get the same rights as other participants in the meeting. This is determined by the meeting organizer when setting the meeting options.
  • A guest (external) cannot be the meeting organizer in a meeting created in Outlook or the MS Teams calendar

 

Guests (externals) invited into a team in MS Teams at Aalborg University MUST have set up 2-factor validation (mfa) to join a team at Aalborg University. This is necessary, for example, if the guest must have access to channels or files.

Access to teams as a guest (all non-aau email accounts)
 

Which options do guests (externals) have in a team?           

  • Create a channel
  • Join a private channel
  • Join a channel conversation
  • Share a channel file
  • Delete or edit posted messages
  • Start a meeting in a channel

Can be meeting organizer in a channel meeting if the guest is the first to start the meeting
Can create private rooms in a channel meeting if the guest is the first to start the meeting.

Which options do guests (externals) NOT have in a team?

  • Cannot be member or owner of a team
  • Add or remove members and guests
  • Edit or delete a team
  • Set team permissions for channels, tabs, and connections
  • Change the team picture

Microsoft Teams help and learning

Source: Team owner, member, and guest capabilities in Teams