Meetings and Exams

Here you will find help for meetings and supervision, that take place in an AAU meeting room with video conferencing and/or via Skype for Business, MS Teams, and AAU ZOOM.

Be aware that how you conduct these events depends on whether all participants are placed on AAU locations and on whether participants use Skype for Business, MS Teams, or AAU ZOOM.

MS Teams

• How to add a shared mailbox to create meetings in MS Teams
• Create a MS Teams meeting in Outlook
• Create a meeting in the Calendar app in MS Teams 
• Starting a MS Teams meeting from a video conferencing system
• Join a meeting without a Teams account
• Recording team meetings
• Breakout rooms in MS Teams
• Create a poll in a MS Teams meeting
• If you cannot share content from macOS

Video conferencing

• Start a meeting in a meeting room at AAU
• Barco Clickshare in a meeting room

AAU ZOOM

• Recommended settings for AAU ZOOM
• Log in to Zoom App and AAU ZOOM portal
• Create a AAU ZOOM meeting in Outlook
• Create AAU ZOOM meetings on behalf of other AAU users
• Starting an AAU ZOOM meeting from a video conferencing system
• Managing Breakout Rooms i AAU ZOOM
• Create pre-assigned breakout rooms for AAU users

• Polling

• If you cannot share content from macOS

Skype for Business

• Starting a Skype for Business meeting from a video conferencing system
• Participate in a meeting/lecture by using Skype for Business – also as an external participant
• Windows
  • Request a Skype for Business meeting in outlook
  • Participate in a Skype for Business meeting/exam if you have a Skype for Business account
  • Participate via Skype for Business if you do not have a Skype for Business account 
• macOS
  • Request a Skype for Business meeting in outlook
  • Participate in a Skype for Business meeting/exam if you have a Skype for Business account
  • Participate via Skype for Business if you do not have a Skype for Business account 

If you need to hold an online Ph.D.-defense, you can use Skype for Business. Please note that staff must invite students to Skype for Business meetings, as students are not licensed to invite.

• Procedure for setting up an online PhD defense using Skype for Business.
   

• Procedure for setting up an online PhD defense using AAU ZOOM.

• Procedure for setting up an online PhD defense using MS Teams

Here you will find help for online teaching, that take place in an AAU meeting room with video conferencing and/or via Skype for Business, MS Teams, and AAU ZOOM.

Be aware that how you conduct these events depends on whether all participants are placed on AAU locations and on whether participants use Skype for Business, MS Teams, or AAU ZOOM.

MS Teams

• How to add a shared mailbox to create meetings in MS Teams
• Create a MS Teams meeting in Outlook
• Create a meeting in the Calendar app in MS Teams 
• Join a meeting without a Teams account
• Starting a MS Teams meeting from a video conferencing system
• Breakout rooms in MS Teams
• Create and manage breakout rooms during class meetings (external link)
• Create a team code to join a team directly
• Use a team code to join a team
• Recording team meetings
• Create a poll in a MS Teams meeting
• If you cannot share content from macOS

Video conferencing

• Start a meeting in a meeting room at AAU 
• Barco Clickshare in a meeting room

AAU ZOOM

• Create a AAU ZOOM meeting in Outlook
• Starting an AAU ZOOM meeting from a video conferencing system
• Managing Breakout Rooms i AAU ZOOM
• If you cannot share content from macOS

Skype for Business

• Starting a Skype for Business meeting from a video conferencing system
• Participate in a meeting/lecture by using Skype for Business – also as an external participant
• Windows
  • Request a Skype for Business meeting in outlook
  • Participate in a Skype for Business meeting/exam if you have a Skype for Business account
  • Participate via Skype for Business if you do not have a Skype for Business account 
• macOS
  • Request a Skype for Business meeting in outlook
  • Participate in a Skype for Business meeting/exam if you have a Skype for Business account
  • Participate via Skype for Business if you do not have a Skype for Business account 

Here you will find help for online exams, that take place in an AAU meeting room with video conferencing and/or via Skype for Business, MS Teams, and AAU ZOOM.

Be aware that how you conduct these events depends on whether all participants are placed on AAU locations and on whether participants use Skype for Business, MS Teams, or AAU ZOOM.

• Guides to hold an online exam - Skype for Business
   
• Guides to hold an online exam - Teams
   
• Guides to hold an online exam - AAU ZOOM

On the below link you can see a comparison of the three online conversation tools that IT Services offers to employees and students at AAU.

Skype for Business, MS Teams, and AAU ZOOM have similarities and differences. When you select a tool, there is functionality that you both opt-in and opt-out.

If you have any questions, input or comments feel free to contact support@its.aau.dk

See the comparison of Skype for Business, MS Teams, and AAU ZOOM here 

On the links below you will find a monitoring website that covers teaching, video conferencing and meeting rooms with AV equipment.

A room can have 1 of 3 types of status:

No faults detected. (All monitored equipment is ok)

Network connection has been lost. AV facilities in this room may be limited due to autodetected system fault. (One or more devices cannot be contacted on the network, but the system is likely to operate normally)

This room is offline and the AV facilities cannot be used. (System is offline and can not be used)

Overview of teaching, video conference and meeting rooms with AV equipment.

Description and room booking